Moving Space - Van Hire for the Music Industry

HIRER/DRIVER'S LIABILITY
The driver although not maybe the hirer is also, along with the hirer bound by all the terms and conditions of this hire agreement.

HIRE PERIOD
A day is 24 hours from the time that you collect the vehicle. The minimum charge is one day.

AGE
The minimum age for hiring is 25.

DRIVING LICENCE
A valid licence (plus copy to be retained by Moving Space) must be produced at the start of every hire, for every driver. In the case of the photo licence both parts must be produced.
All drivers must have 1 year’s driving experience, with no major endorsements.

INSURANCE
A fully comprehensive insurance is included in the charges with an excess of £500 + vat . In the event of any damage, the excess must be paid by the hirer. In the event of any damage not involving another vehicle the hirer is responsible for 100% of the damage repair costs. In addition to the UK, the insurance applies to any country that is a member of the European Union. A copy of our insurance documents and MOT are available upon request.

Our insurance will not cover theft or damage to hirer’s personal belongings or electronic/musical equipment. All items left and/or stored overnight in the vehicle are left there at the hirer’s own risk. We are not responsible for any loss or damage to the hirer’s belongings or equipment at any point, either before, during or after the hire period.

EUROPEAN INSURANCE SURCHARGE
A one time £30 European insurance surcharge will be levied for all vehicles taken to mainland Europe. All European travel must be pre-approved by us.

BREAKDOWN/RECOVERY
All vehicles are covered by UK, Northern Ireland and Continental 24hr AA breakdown (within EU countries). In the event of a breakdown or accident the hirer must notify us immediately.
The hirer must not effect any repairs to the vehicle whilst on the road without notifying us first.

FUEL
We will endeavour to supply the vehicle with a full tank of fuel and request that the vehicle to be returned with the equivalent amount. Any short fall will be charged and deducted from the deposit.

AVAILABILITY OF VEHICLES
Every effort will be made to supply the vehicle requested. However, we reserve the right to substitute a similar vehicle should it be necessary.

ADVANCED BOOKINGS
We recommend that our customers make a reservation by telephone, fax or email. All bookings must be confirmed by fax or e-mail in advance of the hire.

CANCELLATION
All deposits of £500 will be retained if the hire is cancelled within 7 days of the start of the hire period .
We reserve the right to charge a 50% cancellation charge on any bookings longer than one week that are cancelled within 1 week of the hire (depending on circumstance).
For hires from 1-7 days we reserve the right to charge the full amount of the hire unless the hire is cancelled within 48 hours of the start date.

PAYMENT
Before the rental starts we require the following:
1. The total hire charge to cover the hire period.
2. A deposit of £500 + vat either by company cheque or cash to cover the insurance excess. The deposit will be returned at the end of the hire period assuming the vehicle is returned in the same condition as issued.
3. All hire charges are subject to VAT.

PAYMENT METHODS
Payment can be made by cash, bank transfer, BACS payment, bank draft, personal or business cheque or by prearranged credit account. All cheques , including the deposit, must clear before the start of the hire period.

EXTENSION OF RENTALS
It is important if you wish to extend the hire period you contact our office before the end of the original hire period. Any extensions must be paid in advance and be agreed upon by us in advance.

OIL/WATER/TYRES
The hirer is responsible for maintaining the correct levels of oil and water during the hire period. Any damage caused by failure to do so will result in the forfeiture of the deposit. Any tyre or wheel damage is also the hirer’s responsibility and will also be deducted from the deposit.

DELIVERY/COLLECTION
Delivery and collection may be made by prior arrangement and will be subject to a surcharge, depending on location.

CLEANING SURCHARGE
A £30 surcharge will be levied if the vehicle is not returned in the clean and appropriate state in which it was delivered.

LATE CHARGE
If the vehicle is returned later than the previously agreed time and date, an additional day’s hire will be charged.

CD PLAYER
The hirer is responsible for the face-off CD Player while the vehicle is in their possession. If the CD Player is stolen, the hirer is responsible for it’s replacement plus the repair of any damage caused to the vehicle during robbery (i.e. smashed windows, damage to dash and locks). These costs will be deducted from the £500 deposit.

TV / PA / PLAYSTATION SYSTEM
The hirer is responsible for the in car television and Pa system and play station, if any of the above are returned damaged the hirer is responsible for their full replacement costs.

ENGINE DAMAGE
If the engine of the vehicle is damaged or destroyed whilst in the possession of the hirer and said damage is a direct result of negligence on behalf of the hirer (which will be established by an independent source) The hirer will be responsible for the full cost of repairing the damage or a replacement engine.

FINES AND CHARGES
The hirer is responsible for all speeding and parking fines, including the congestion charge and fines resulting from non-payment of said charges and fines. These charges will be deducted from the deposit.